Accounts Payable Clerk

94305 - Palo Alto

10 Mar 2023

94305 - Palo Alto


45000 - 65000 USD

LINQM is looking for an Accounts Payable Clerk.
This position provides Accounts Payable (AP) support for Student Housing and Central R&DE Administration.  Key deliverables include invoice processing (approximately 8,000/annually), moderately complex AP accounting (accruals, jes, compliance, investigatory work), supplier account reviews/audits, aging/spend analytics and expenditure reconciliations. The AP Specialist is also active in the month-end, quarter-end and year-end close processes by providing key reports and analytics to business partners across R&DE.  This position will also be active in developing new reports for R&DE in Oracle Business Intelligence (OBI) to support the accounting needs of Finance and Administration.     
Process approximately 11K/year non-project AP transactions for Student Housing and Central R&DE Administration; prioritize invoices according to cash discount potential and payment terms.
Extract and compile accrual reports, aging reports, on-hold reports, and other analyses for distribution to finance partners during close.
Process all time-sensitive wires, will-calls and deposits.
Manage petty cash at the R&DE Porter facility and perform monthly reconciliations.
Prepare and submit journals for central administrative transactions.
Perform routine analysis of supplier accounts to assess compliance/back-log.
Extract Purchase Card (PCARD) and Travel Card (TCARD) reports to assess back-log and preempt submission delays. 
Assist operators/finance in collecting data analytics focused on food spend, utility costs, location specific spending and other metrics that drive business optimization.
Reconcile supplier statements, research and correct discrepancies; respond to all supplier inquiries; generate reports for analyzing discrepancies to ensure accuracy of AP accounts.
Identify continuous improvement opportunities (e.g., with feeders, automation) by collecting and analyzing payment data.
Provide cross-functional back-up to Dining/Hospitality AP.
Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
Identify and resolve incorrect journal entries, data anomalies, deviations from established procedures, and unusual issues. Collect data and perform research on details of transactions.
Reconcile reports and financial data with financial statements. Run and review basic financial systems reports; assist in preparation of management information reports.
Identify, prioritize, and resolve financial issues; probe beyond stated situation; identify underlying issues; recognize exceptions; perform preliminary analysis.
Recommend, assist, test, or implement process streamlining, system improvements or work flow changes; participate as a project team member.
Serve as a liaison to other departments to resolve accounting-related issues.
(*) Other duties may also be assigne
Associate degree plus two years of applicable experience, or combination of education and relevant work experience.   Knowledge, Skills and Abilities:
Proficiency in basic business applications, such as Microsoft Office; user knowledge of Excel.
Basic knowledge of accounting systems and the internet; computer literacy.  Oracle experience desirable.
Knowledge of AP/general accounting, close processes and electronic processing required.
Understanding of and ability to apply accounting skills and concepts.
Ability to draft professional e-mails, memos, business letters, and reports, and to clearly and effectively communicate information to internal audiences and client groups.
Ability to learn project management skills and to participate as part of a project team.
Ability to interpret contracts and other supporting information on purchases.
Ability to independently resolve moderately complex AP account issues.